6.20.0
WAWF - Instructions Clause Information

Overview of WAWF Instructions Clause Information:

Guidance for use of Wide Area Workflow (WAWF) Payment Instructions

Note: Only applies when 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports.

Step 1: Locate Document Types and Entitlement System by Pay DoDAAC.

Pay DoDAAC and Corresponding Entitlement System and Document Type List
  1. Please note that the WAWF Help Desk continues to see the incorrect Pay Office being selected.
  2. The Pay Office with the Preponderance of Funds should be used.
  3. Note: For a Micro-Purchase Receiving Report and a Purchase Card Receiving Report, the Pay DoDAAC must be CRCARD.
  4. Click on the link below to view the Document Types and FAR Clauses.

Document Types and FAR clauses

Step 2: Select Document Type.

  1. Enter Document Type in (f)(1) of the WAWF Payment Instructions.
    • For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.
    • For fixed price line items-
      • That require shipment of a deliverable, submit an invoice and receiving report specified by the Contracting Officer; (Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)
      • For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer. (Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)
    • For customary progress payments based on costs incurred, submit a progress payment request.
    • For performance based payments, submit a performance based payment request.
    • For commercial item financing, submit a commercial item financing request.
  2. Fast Pay requests are only permitted when FAR 52.213-1 is included in the contract.

Step 3: Select Inspection/Acceptance Location (if applicable).

  1. For Receiving Report type documents including Combos, select the appropriate Inspection and Acceptance Locations.
  2. S/S - Source/Source
  3. S/D - Source/Destination
  4. S/O - Source/Other
  5. D/D - Destination/Destination
  6. D/O - Destination/Other
  7. O/O - Other/Other
  8. Enter Inspection/Acceptance Location in (f)(2) of the WAWF Payment Instructions.

Step 4: Select appropriate DoDAAC Field Label Names.

  1. Click on the link below to view the Document Type Routing Location Code Field Label Names.

Document Type Routing Location Code Field Label Names

  1. Enter appropriate DoDAACs in (f)(3) of the WAWF Payment Instructions.
  2. Note: The actual DoDAAC numbers will depend on the actual locations for delivery and inspection/acceptance under the specific contract. DoDAACs will either be provided by the customer or can be identified through the DLA Inquiry System.
  3. The DLA Inquiry System - DAASINQ provides information on DoD Activity Address Codes (DODAAC), Military Assistance Program Address Codes (MAPAC), National Item Identification Number (NIIN), and Routing Identifier Codes (RIC).
  4. Extensions can be entered and are available for all WAWF roles except for Issue by, Admin by, and Pay System.
  5. Extensions are optional, but when entered in the WAWF table, they become mandatory. Example format for when entered into WAWF table "DoDAAC, Ext. 1234".
  6. To go to the DAASINQ site, click the link below:

DAASINQ (External Link)

Step 5: Check that DoDAACs have active users in WAWF for each appropriate role.

  1. Check the Active DoDAACs and Roles link below before putting a DoDAAC in the instructions.
  2. If no results are found, the Help Desk or Group Administrator should be contacted to get the DoDAAC added to the system.
  3. If the DoDAAC is in the system but not active for the role it is being entered for (e.g. Acceptor), the appropriate user who will be processing the documents in WAWF for the Contract should be contacted to make sure they have active access to the WAWF system before putting the DoDAAC in the Contract instructions.

Active DoDAACs and Roles

  1. Enter appropriate DoDAACs in (f)(3) of the WAWF Payment Instructions.


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